Board Meeting Minutes

PAGOSA LAKES PROPERTY OWNERS ASSOCIATION, INC.
Regular Board Of Directors Meeting
Thursday, October 14, 2004
MINUTES

President Bohl called the regular monthly meeting of the Pagosa Lakes Property Owners Association Board of Directors to order at 7:00 P.M. in the Pagosa Lakes Community Center, 230 Port Avenue, Pagosa Springs, Colorado.

APPROVAL OF AGENDA & MINUTES

Minutes of the September 9, 2004 Regular Board Meeting – A motion was made by Director Nobles to approve as written, and seconded by Director Uehling. Motion carried unanimously.

GENERAL MANAGER’S REPORT – The General Manager’s Report was read into the record by DAC Supervisor Don Arries, as General Manager Lukasik was absent and excused.

• Special note regarding DPE report – The County Commissioners have agreed to sponsor the GOCO grant for Lake Forest Trail.

• Sheriff’s Department Animal Control statistical report for the month of September shows 2 reports taken, 4 dogs impounded, 1 cats impounded, 0 cruelty cases, 5 dogs returned to owner, 9 verbal warnings issued, 3 written warnings given, 17 miscellaneous citizen contacts made, 0 summons issued, 14 calls from dispatch to the animal control officer for service.

• La Plata Electric Association continues to investigate possible alternative routings for the electrical service at Hatcher Dam near South Shore Estates subdivision. LPEA will contact us in the future to present proposals.

• At the September board meeting the Board requested General Manager Lukasik discover when Archuleta County Road and Bridge will be starting their winter preparatory grading program. Dick McKee, Manager of Archuleta County Public Works, informed him that the preliminary grading is to start by mid-October.

• We continue to research the matter of possible inclusion in the state air-quality testing program. Further discussions have taken place with the San Juan Basin Health Department in seeking assistance for our inclusion in the program.

• Three applications have been received from property owners for the Environmental Control Committee. The applicants have been invited to attend meetings of the Committee to gain first hand knowledge of the workings of the Committee. If they wish to pursue their applications after attending the meetings, their applications, and any recommendations by the ECC, will be submitted to the Board of Directors for interviews and possible appointment to the Committee.

• There are fee increases proposed for Building Permits, Fishing Permits and Recreation Center fees. These will be explained in more detail during the budget work session.

PUBLIC COMMENTS –

• George Esterly, of 65 Periwinkle Drive, first thanked the Board for serving the Property Owners in that capacity. Then he asked the Board to re-consider their position in regards to POI 3, as the Board cannot be a change agent for Covenants. Rather, he asks that the Board work on Covenant 7-I, which he feels never should have been deleted. He stated that in his opinion no court gives the Board permission to remove trash can screening. He further stated that he feels that the purpose of the Board is to enhance the property values in Pagosa Lakes, and asks that they commence proper enforcement, as he feels that the Association is doing nothing to help.

TREASURER’S REPORT

The September 2004 financial documents have been reviewed. No discrepancies or irregularities were noted.

As noted in the General Manager’s report, the Association has received $918,000, or 91.1% of the total $1,008,000 2004-billed assessments through September 30, 2004. Collections of dues payments through September 30, 2004 are 1.2% ahead compared to 2003.

Director Uehling informed the Board that the $96,000 Certificate of Deposit will be maturing on November 15, 2004, and he will be working on rolling that over into a new Certificate of Deposit.

Director Ebeling asked Supervisor Arries if the receivables that are over 5 years old should be removed from the books. Supervisor Arries replied that he would research the subject and report to the Board.

COMMITTEE REPORTS

Director Ebeling commented on the fact that building permits issued are down 12% from last year.

• Recreation Center Committee ––Minutes of Sep. 22, 2004 meeting provided.
• Lakes, Fisheries & Parks Committee – Minutes of Sep. 8 th meeting provided.
• Ad Hoc Lake Study Committee – No meeting held since last Board meeting.
• ECC agendas and minutes are included in the DCC report for your information. ECC board liaison Ray Finney’s report provided.

OLD BUSINESS

RECURRING BUSINESS

• There was continued discussion of the POI³ (or, Property Owner Involvement and Input Initiative.) Director Smith took exception with Mr. Esterly’s mischaracterization of the initiative, and read into the record the Preamble and Summary of the Initiative, stating that nowhere in it does it say that the Board will force changes of covenants or Rules and Regulations on the Property Owners. Rather, the Board is trying to ascertain what the majority of the Property owners want, and act on their wishes.

NEW BUSINESS

• Fred Schmidt and Gene Tautges of the San Juan Water Conservancy District made a presentation regarding the upcoming mill levy increase ballot issue for purchase of a new water reservoir site. Mr. Schmidt informed the audience that the mill levy will be tied to the purchase of the land, therefore it won’t be put into place for up to 10-15 years, or until the current property owner of the proposed site wants to close escrow.
• Regarding the placement of the Village Lake buoy line, General Manager Lukasik will be sending the letter from the Bohn’s with the new proposal to the Associations legal counsel to find out if selective permission is allowable. If so, then General Manager Lukasik may work with counsel on drafting an acceptable letter of agreement for the property owners to sign. Terry Hanes of 140 Peninsula Place requested that the Board make sure that the agreement is fair and equitable for all.
• Director Uehling made a motion to accept the Proposed Association Incident Policy. Motion was seconded by Director Nobles. Motion carried unanimously.
• Director Ebeling expressed displeasure with the percentages of the increases. Further discussion will be made at the Budget meetings, to which the public is invited.
• Director Ebeling made a motion that the Association donate $50 to help defray the costs of advertising the Bond Issue for the San Juan Water Conservancy district. Motion died for lack of a second, due to the nature of the issue. Director Ebeling was informed by several members of the Board that while they are in favor of the issue, they could not be sure that a majority of their constituency would be behind it.

CORRESPONDENCE

• None

ADJOURNMENT

There being no further business, the meeting was adjourned at 8:11 P.M.

Respectfully Submitted,

____________________________ ___________________________

Gloria Petsch/ Recording Secretary Pat Payne/Secretary