Board Meeting Minutes

PAGOSA LAKES PROPERTY OWNERS ASSOC
Thursday, August 12, 2004
MINUTES

Vice President Bundy called the regular monthly meeting of the Pagosa Lakes Property Owners Association Board of Directors to order at 7:01 P.M. in the Pagosa Lakes Community Center, 230 Port Avenue, Pagosa Springs, Colorado.

Board and Staff Members Present
David Bohl - President, absent and excused
Hugh Bundy - Vice President
Fred Uehling - Treasurer
Pat Payne - Secretary
Bill Nobles - Director
Gerald Smith - Director
Fred Ebeling - Director
Walt Lukasik - General Manager
Larry Lynch - DPE Manager
Margaret Gallegos - DCC Manager
Don Arries - DAC Supervisor

Minutes of the June 8, 2004 Regular Board Meeting - A motion was made by Director Ebeling and seconded by Director Nobles to approve. Motion carried unanimously.

Minutes of the July 31, 2004 Special Board Meeting - A motion was made by Director Ebeling and seconded by Director Payne to approve. Motion carried unanimously.

Director Smith requested that Item A under Recurring Business, (# 4, 5, 7, 8, 9, and 10 from the list) which included the Property Owner comments that were made during the Annual Meeting, be included as an Agenda item on the September Board Agenda, for discussion and action by the Board.

• Sheriff's Department Animal Control statistical report for the month of July 2004 shows 8 reports taken, 6 dogs impounded, 0 cats impounded, 0 cruelty cases, 7 dogs returned to owner, 10 verbal warnings issued, 4 written warnings given, 43 miscellaneous citizen contacts made and 0 summons issued. At the June board meeting, the Board of Directors approved addendums to the Animal Control Contract that we have with Archuleta County. One addendum limited the amount of funds the Association would pay for training of Animal Control officers, to no more than annually, should personnel change within the Animal Control office. In July, the Association officer left the employment of the county. Having paid for training previously in the year, we do not have to pay for training for the replacement officer.
• We are awaiting further information from La Plata Electric Association regarding the proposed installation of additional electrical service at Hatcher Dam near South Shore Estates. General Manager Lukasik will contact La Plata Electric Assoc. this month for an update.
• At the special Board meeting following the Annual Meeting, the Board requested the General Manager prepare a list of comments made by property owners during the public comments portion of the meeting. Items 4 thru 10 will be included as Agenda Items on the September Agenda for discussion and review by the Board.
• At the July Board meeting, property owner Michael Piper recommended that a letter be sent to San Juan Basin Health Department and to the Colorado Department of Public Health and Environment to inquire if Pagosa Lakes could be included in the state air-quality testing program. A copy of that letter is included in the Board packet for review. Informational conversations have taken place between the General Manager and both organizations. Mr. Piper is continuing research into the matter.

• Jerry Baier of 172 Caleta Pl. was inquiring again as to possible solutions for the road conditions. He inquired as to the forecast for the new county commissioners? Is this Board going to be supportive of that continued commitment to solve the current road crisis? Director Bundy replied that the Board would continue to meet with County Commissioners. Director Smith gave an explanation of history of the Road Advisory Committee and their interaction with the County Commissioners. The Road Advisory Committee requested classification of the road system from the County Commissioners. This was pursued for 2 years at commissioner meetings. The Board asked the Property Owner's membership to attend. Occasionally 1 would. The County Commissioners then pre-empted the road committee into their own road committee. The Association Board continued pressing the County Commissioners for some type of action. Finally, roads were classified, but no explanation was given as to what can be done with the then current funding levels. Director Ebeling stated that several members of our former Road Committee have met with the current candidates and feel that they will work toward a solution. Director Bundy stated that the Board would continue to work toward a solution. He then asked for recommendations from the membership. What can we do? How do we go about it? What is our leverage? How do we use that? There was discussion of the bad timing of scheduled county commissioner meetings. George Esterly stated that he was the only person present when they discussed placing a mill levy increase on the ballot. The constituency voted it down at that time. The current Board doesn't consider roads a political activity. Mary Sealy of Peninsula Place stated that we should consider having our own government up here because the majority of taxes are coming from Pagosa Lakes. Director Ebeling discoursed on annexation of Pagosa Lakes by the town. A committee looked at the feasibility of annexation by the town of this area. Caveats were that the town couldn't do it all at once; if we are to be annexed, the roads must be up to town standards, which will be expensive. We would not have to bring roads up to town standards before annexation, but a plan must be in place to do so. Mary Bond of 57 Pueblo Ct. stated that the condition of roads affects the value of homes here.
• Larry Blue of 398 Hidden Drive expressed the opinion that he is not inclined to spend money in changing the declarations, but rather spending more for enforcement and ticketing.
• Bruce and Diane Sandvik of North Village Lake expressed dismay at the new buoys. They requested more input into the selection process of the style of the buoys and the placement of the line. Les Millikin of 188 Peninsula Place wants the Property Owners Association to replace the water in lake. Laura Bohn said that she has lost value in her property due to the new line placement and complained about the lack of communication with property owners. John Hayne of 140 Peninsula is concerned with how the decision was made. As suggested by Director Nobles, General Manager Lukasik and DPE manager Lynch will meet with the property owners and take another look at this.
• George Esterly of Lake Forest Estates expects a lot more enforcement of Covenants, and requested bringing covenants up to date. That is what people tell him that they want.

The July 2004 financial documents have been reviewed. No discrepancies or irregularities were noted.

As noted in the General Manager's report, the Association has received $895,000, or 88.8% of the total $1,008,000 2004-billed assessments through July 31, 2004. Collections of dues payments through July 31, 2004 are 0.7% ahead compared to 2003. Note the new title on the Pagosa Lakes Property Owners Association Financial Reports.

• Recreation Committee Report - No meeting was held since last Board Meeting.
• Lake, Fisheries & Parks Committee - Minutes of the May 4th meeting provided.
• Ad Hoc Lake Study Committee - Minutes of the July 8 th meeting provided.
• ECC agenda and minutes were included in the DCC report for your information. ECC will appoint a new board liaison at their next committee meeting.

Old Business
None.

Recurring Business

• Continued discussion of the Property Owner Survey issues regarding enforcement. Director Nobles moved to table discussion until more Board Members were present to participate. Motion was seconded and carried unanimously. Director Smith recommended that we rename it the 'Property Owners Involvement and Input Initiative' (or POI 3), whose purpose is:
  • To ascertain from the property owners what is working and preserve it.
  • To identify what is not working and how to correct this.
  • And to identify what we want the Pagosa Lakes Property Owners Association to be 15 years from now.

• Director Bundy reported that at the Special meeting following the annual meeting, a motion was made and seconded to retain the current Board positions. The motion carried, so the Board continues as follows:

David Bohl - President
Hugh Bundy - Vice President
Fred Uehling - Treasurer
Pat Payne - Secretary

• Motion was made by Director Ebeling to re-activate the Road Advisory Committee. Motion was seconded by Director Nobles. Motion carried unanimously. The Board must approve any Chairperson and Charter of the committee. Current by-laws state that Board members need not chair the Committees.
• Term of ECC member Earl Eliason expired on August 8, 2004. He has requested reappointment to the committee. Motion was made by Director Ebeling to reappoint Mr. Eliason. Director Payne seconded the motion. Motion carried unanimously.
• ECC member Jack Foley has resigned from the ECC due to his moving out of the area.
• Motion was made to affirm eight un-protested DCC fines by Director Smith. Seconded by Director Uehling. There being no further discussion of said fines, the motion was carried unanimously.
• General Manager Lukasik requested an extension of the Use Agreement in perpetuity for the use of a boat ramp, between Pagosa Lakes Property Owners Association and a property owner on South Shore Village Lake, with a 30-day cancellation notice by either party.

Correspondence
Letter From Mr. & Mrs. Matcham regarding roads.

Adjournment
There being no further business, the meeting was adjourned at 8:59 P.M.

Respectfully Submitted,
Gloria Petsch/ Recording Secretary
Hugh Bundy/ Vice President

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