Board Meeting Minutes

PAGOSA LAKES PROPERTY OWNERS ASSOC
Thursday, June 10, 2004
MINUTES

President Bohl called the regular monthly meeting of the Pagosa Lakes Property Owners Association Board of Directors to order at 7:02 P.M. in the Pagosa Lakes Community Center, 230 Port Avenue, Pagosa Springs, Colorado.

Board and Staff Members Present
David Bohl - President
Hugh Bundy - Vice President
Fred Uehling - Treasurer
Pat Payne - Secretary
Bill Nobles - Director
Gerald Smith - Director
Fred Ebeling - Director
Walt Lukasik - General Manager
Gloria Petsch - Recording Secretary

Approval of Agenda and Minutes
Agenda - A motion was made by Director Smith and seconded by Director Nobles to approve the agenda. Motion carried unanimously.

Minutes of the May 13, 2004 Regular Board Meeting –- A motion was made by Director Bundy and seconded by Director Nobles to approve. Motion carried unanimously.

General Manager's Report

• Sheriff's Department Animal Control statistical report for the month of May 2004 shows 7,170 patrol minutes, 1,615 miles driven, 3 dogs impounded, 0 cats impounded, 0 cruelty cases, 9 dogs returned to owner, 11 verbal warnings issued, 3 written warnings given, 25 miscellaneous citizen contacts made and 3 summons issued.
• We are awaiting further information from La Plata Electric Association regarding the proposed installation of additional electrical service at Hatcher Dam near South Shore Estates.
• At the May Board meeting, the Board of Directors approved an expenditure of $250 to $300 for either marker buoys or a floating marker line to delineate that portion of North Village Lake that may be affected by flying golf balls. Larry Lynch has researched both options and found that the cost of either were comparable to a total cost of $1000. Based on a cost sharing with the golf course, we request an increase of allowable expenditure to $500. Director Nobles moved to increase expenditure to $500, seconded by Director Payne. Motion carried unanimously.
• We will be holding the Pagosa Lakes Property Owners Association THIRD Annual Garage Sale on June 12th. At the present time we have 38 participants signed up for the event and will be holding it at the parking lot between the clubhouse and the Administration building. We have been advertising the sale in The Pagosa Sun and expect a good turn out.
• At the May Board meeting, the Board requested a second estimate on a cost to rebuild the Recreation Center in the event of a total loss as a method of determining the correct insurance coverage that should be placed on the structure. Hart Construction is in the process of reviewing the building and will provide a cost estimate. The estimate will be provided to the Board at the meeting following its receipt.
• The Newsletter for the Annual Meeting is currently being printed. When we receive a completion date, we will schedule the mailing Social. Approximately 18,500 newsletters will be mailed this year. The Thursday Bridge Club ladies have once again volunteered to help property owners sign in at the Annual Meeting. We appreciate their assistance.
• For the past several years the Board of Directors have postponed the date of the July Board Meeting to a time immediately before the start of the Annual Meeting. This year the regular Board Meeting would be held Thursday July 8th and the Annual Meeting is scheduled for Saturday July 31st. The regular August Board Meeting would then follow on Thursday August 12th, only 13 days after the Annual Meeting. Our Bylaws state “"The Board shall meet regularly at least every month in open session."” The Board decided to stay with the regularly scheduled meeting times.
• An invocation is always given at the beginning of the Association Annual Meeting. For the past four years, those who have given the invocation have been:
  2003 - Don Ford, Community United Methodist Church
  2002 - John Graves, Pagosah Unitarian Universalist Fellowship
  2001 - Pastor Richard Fox, Pagosa Bible Church
  2000 - Assistant Pastor Curt Wiggers, Community Bible Church
• General Manager Lukasik asked the Board to volunteer to invite the person to give the invocation this year. Director Nobles volunteered to ask Deacon Bomkamp.
• General Manager Lukasik informed the Board of the Thank You card received from the Humane Society for the donation.
• General Manager Lukasik also asked for suggestions from the Board regarding the library maintenance. A suggestion was made to ask for volunteers in the next Newsletter.
• Director Bohl informed the Board that he would not be present for the August 13th Board Meeting.

Public Comments
None

Treasurer's Report
The May 2004 financial documents have been reviewed. No discrepancies or irregularities were noted.

As noted in the Accounting report, collections of dues payments through May 31, 2004 are .01% ahead compared to 2003. President Bohl asked if a mid year adjustment was required, and was informed by General Manager Lukasik that it was not necessary at this time. General Manager Lukasik then informed the Board of an item that was overlooked during the budgeting process. The parking lots are scheduled for crack sealing and seal coat this year at an estimated cost of $7,300. The GM will have discussions with the Treasurer regarding this and any other items which would be cause for a budget adjustment. The Board will be informed if any adjustments will be requested.

President Bohl passed along a comment by one of his neighbors on the professionalism of the office staff of the Association.

Committee Reports

• Recreation Committee Report –- No meeting was held since last Board Meeting.
• Lake, Fisheries & Parks and Lake Study Committee –- Minutes from the May 4th meeting provided.
• Ad Hoc Lake Study Committee –- No meeting held since the last Board Meeting.
• ECC agenda and minutes were included in the DCC report for your information. A committee report was included as presented by liaison member Pierre Mion.

Old Business
Resolution 2004-01: Correction noted and made to the Resolution, paragraph 7, “"of substantially damaged" replaced with”or substantially damaged”. Director Smith moved to adopt as corrected. Motion seconded by Director Bundy. Motion carried unanimously.

New Business

• Addendum to Agreement for Animal Control Services with Archuleta County to clarify two previously undefined provisions. Director Smith moved to accept Addendum, and Director Uehling seconded the motion. Motion carried unanimously.
• Discussion of Property Owner survey issues, led by Director Smith. Issues discussed included how to engage the community in participation, and how to present it to the property owners to achieve the greatest response to the survey questions.

Respectfully Submitted,
Gloria Petsch/ Recording Secretary
Leona F. Payne/Corporate Secretary

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