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PAGOSA
LAKES PROPERTY OWNERS ASSOC
Thursday, April 8, 2004
MINUTES
President
Bohl called the regular monthly meeting of the Pagosa Lakes
Property Owners Association Board of Directors to order at
7:00 P.M. in the Pagosa Lakes Community Center, 230 Port Avenue,
Pagosa Springs, Colorado.
Board & Staff Members Present
David Bohl - President
Hugh Bundy - Vice President
Pat Payne - Secretary
Fred Uehling - Treasurer
Bill Nobles - Director
Gerald Smith - Director
Fred Ebeling - Director
Walt Lukasik - General Manager
Lauren Lee - Recording Secretary
Approval of Agenda and Minutes
Agenda - A motion was made by Director Bundy to approve the agenda as submitted. Seconded by Director Ebeling. Motion carried unanimously.
Minutes of the March 11, 2004 Regular Board Meeting –Director Ebeling made a motion to approve as submitted. Seconded by Director Payne. Motion carried unanimously.
General Manager's Report
- Sheriff’s Department Animal Control statistical report for the month of March 2004 shows 8,580 patrol minutes, 1,205 miles driven, 12 dogs impounded, 0 cats impounded, 0 cruelty case, 12 dogs returned to owner, 9 verbal warnings issued, 0 written warning given, 19 miscellaneous citizen contacts made and 1 summons issued.
- For those Board members whose terms are expiring this year and who will be running for an additional term, please return the applications and petition signed by 25 members in good standing no later that May 17 th.
- Building permits for new residential construction have picked up substantially and are approaching seasonal levels. In the month of March, the Association received 8 applications.
- While the Spring edition of the Association newsletter was just recently mailed, articles for the Summer edition must be submitted to the Association office no later than April 23
- The General Manager has been working on a presentation for the Board regarding trailers and other issues. He would like to schedule a work-session for sometime in the next two to four weeks. The DCC and the General Manager have reviewed several areas of concern, such as trailers, where the Association has never established standards or definitions. Please let us know your schedules for April and May so that a work-session can be scheduled. Director Nobles noted that he would be out of town from April 12 th to the 24 th.
Public Comments
Mojie Adler – Meadows – wanted to remind the Board that the political caucuses are coming up on Tuesday April 13 th. Please check the paper for your appropriate location.
Treasurer's Report
The March 2004 financial documents have been reviewed. No discrepancies or irregularities were noted.
As noted in the Accounting report, collections of dues payments through March 31, 2004 are 8.0% behind compared to 2003. This is an improvement of .8% over the collections through February 29, 2004, compared to 2003
Committee Reports
- Recreation Committee Report –Meeting minutes were presented to the Board from
the March 8th meeting.
- Lake, Fisheries & Parks and Lake Study Committee – No meeting held in March.
- Ad Hoc Lake Study Committee -Meeting scheduled April 7th.
- ECC agenda and minutes were included in the DCC report
for your information. A committee report was included as
presented by liaison member Pierre Mion.
Old Business
Continuing discussion of voting privileges from a letter received from Property Owner Keren Prior last month. The board discussed placing a survey for the property owners to fill out in the next newsletter, concerning their thoughts on the issue and then have a discussion at the annual meting in July. Director Ebeling made a motion to add a bylaw change to the ballot to include a system of one vote per lot. Motion died due to lack of a second. Director Smith recommended the issue be discussed for owner consensus, but not put to a vote at the annual meeting, giving time to develop the bylaw amendment. Discussion of multiple lots owners affecting the vote was brought to the attention of the board and discussed. Asked by the board for possible problem areas, the General Manager noted that the association has 747 property owners holding 2,404 lots. Two areas, Chris Mountain and Trails, contain instances where two owners, currently not in good standing, own a large number of lots for potential votes. Property Owner Keren Prior argued that she and other individual owners pay exactly the same assessments as other ownership types yet have a lesser vote. Director Bohl noted that the Association attorney said it is important to get the feeling of the community, to determine if there is a consensus for change. Finally, Director Bohl advised it will take a ballot decision to change the bylaws and that vote, if it comes in 2005, will have to be conducted under the voting rights now contained in the bylaws. Director Smith agreed, but contended it is an issue of fairness that we have an obligation to solve.
New Business
- The Postal Service decision to stop installation of cluster mailboxes in Pagosa Lakes has some residents upset. The Postal Service is now telling property owners it will allow individual boxes on streets which are on current existing postal routes. The General Manager went around to tour areas in Archuleta County and took pictures of various types and styles of mailboxes. He also had conversation with County Road and Bridge who were not aware of the change in postal service. Director Ebeling commented that we have no jurisdiction over the road right of ways, so it is a moot question for this board to consider. He went on to state the board could help the county develop adequate standards for installation and maintenance of individual mailbox sites. The General Manager noted that a cluster box would cost the association approximately $1,600, plus annual maintenance and the association could conceivably set up a management system for rental payments by the user. Director Bohl said that the association has no business providing mailboxes for anyone. The Board directed the General Manager to contact the regional postal service office in Colorado Springs for information on the cluster box decision and alternatives for the area.
- Affirmation of un-protested fines. Six violations were submitted to the Board of Directors for affirmation of fines. The violations consisted of three failures to obtain a PLPOA building permit, two for inoperable vehicles and one for the dumping/storing of trash and debris. Director Payne made a motion to affirm all fines. Seconded by Director Uehling. Motion carried unanimously.
Correspondence
There was no correspondence for review.
Adjournment
There being no further business, the meeting was adjourned
at
8:05
P.M.
Respectfully Submitted,
Walt Lukasik/ General Manager
Leona F. Payne/ Corporate Secretary
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