Pagosa Lakes Property Owners Association, Inc.
2003 Annual Meeting Minutes
Saturday, July 26, 2003
Pagosa Lakes Community Center Building
230A Port Avenue

Association Board President Thomas Cruse called the 2003 Annual Meeting of the Pagosa Lakes POA to order at 10:00 A.M. In addition to Director Cruse, other Directors present were David Bohl, Hugh Bundy, Fred Ebeling, Bill Nobles, Pat Payne, and Gerald Smith. Also present were: General Manager Walt Lukasik, DPE Manager Larry Lynch, DPE staff, DCC Manager Margaret Gallegos, DCC staff, DRA Manager Ming Steen, Accountant Don Arries, Accounting Technician Eva Iwicki, Administrative Assistant Lauren Lee, property owners, and Parliamentarian Ron Clodfelter.

MEETING OPENING

Board President Thomas Cruse closed the balloting. He then introduced Don Ford of Community United Methodist Church who gave the invocation. The Pledge of Allegiance followed.

Board President Cruse opened his remarks expressing his appreciation to property owners in attendance. He stated that he looked forward to receiving input and comments from the property owners. He also expressed his appreciation to the General Manager and staff for their hard work and dedication to the Association. President Cruse discussed several challenges facing the Association and its members at this time, including:

• Water supplies and continuing concern about lake levels during the current drought; The ongoing inspection process of all properties within the Association to review maintenance, upkeep and unapproved changes;
• The Recreation Center remodeling project is nearing completion and he urged all members to visit and take advantage of the newly redesigned facilities;
• The restructuring of the animal control function by contracting with the Archuleta County Sheriff’s Department. Two county animal control officers work seven days a week for full coverage of the entire county with one officer dedicated primarily to PLPOA.

President Cruse then encouraged property owners to consider membership on the Environmental Control Committee (ECC). The ECC procedures have been streamlined reducing the burden on the Committee members. The Department of Covenant Compliance (DCC) oversees the activities of the ECC and maintains property records.

The financial status of the Association is strong allowing a credit on dues for the current year. President Cruse then thanked the PLPOA Board of Directors for their cooperative spirit and ability to work together.

President Cruse introduced Parliamentarian Ron Clodfelter.

President Cruse introduced Gerald Smith, PLPOA Board Secretary, who introduced the candidates for the PLPOA Board of Directors: Fred Uehling, Dave Bohl and Thomas Cruse for the two regular candidate positions.

QUORUM VERIFICATION

PLPOA Secretary Gerald Smith verified the quorum. He stated that the Bylaws require at least one hundred (100) members voting either in person or by write-in for a quorum with at least twenty-five owners physically present. Secretary Smith said that the tally at sign-in showed sixty-eight (68) voting members present. The number required for a simple majority vote would be thirty-five (35) and the number required for a two-thirds vote would be forty-seven (47). He then read the “Notice and Call”. The purpose of the meeting is to: elect two (2) members to the PLPOA Board of Directors, to hear reports from the Board and it’s standing committees and to consider other business as it may be presented by members of the Association.

MOVED BY JIM CARSON, SECONDED BY JOE DONOVAN TO ADOPT THE AGENDA AS SUBMITTED.

DISCUSSION WAS REQUESTED.

A suggestion from the floor was made to modify the agenda to allow for discussion of a proposed resolution on local health care services. Discussion followed.

MOVED BY MOJIE ADLER, SECONDED BY GENE CORTRIGHT TO ADOPT THE AGENDA AS MODIFIED.
MOTION CARRIED.

APPROVAL OF ANNUAL MEETING MINUTES – 2002
MOVED BY GENE CORTRIGHT, SECONDED BY MOJIE ADLER TO APPROVE THE ANNUAL MEETING MINUTES OF JULY 27, 2002 AS SUBMITTED.

MOTION CARRIED.

TREASURER’S REPORT

See attached copy. Copies of the report will be available for property owners.

MOVED BY DAVID BOHL, SECONDED BY MOJIE ADLER, THAT ANY YEAR 2003 ENDING FUND BALANCE IN THE OPERATING FUND SHALL BE CREDITED TO THE YEAR 2004 BUDGET FOR THE PURPOSE OF DETERMINING YEAR 2004 ASSESSMENTS.

MOTION CARRIED.

PUBLIC COMMENTS

President Cruse mentioned that no Board action would be taken on the public comments but that the comments will be taken under advisement.

Gene Cortright, Lake Forest Estates, addressed the accessibility of medical services in our Community. He presented a resolution (attached), which urged that the Association vote on asking the Health District Board to reconsider the six-point plan presented by Dick Blide and Jim Knoll for health district reorganization.

Roy Boutwell, Twincreek Village, updated the PLPOA Board on his contact with the Archuleta County Commissioners regarding roads. His concern centered around the fact that roads have been accepted into the county for maintenance after the 1995 moratorium which excluded adding any additional roads. He felt that if those roads were accepted, the moratorium was then voided. In addition he said that fair, impartial treatment of road issues should be the rule for all roads in the county. After a citizen’s review of the County budget it was discovered that there was $2.6 million dollars in unallocated funds, certainly enough to alleviate some of the road issues. Since PLPOA represents over half of the County’s population he felt that PLPOA residents could change the course of action of the County Commissioners as regards roads.

John Thurman, Central Core, was concerned about a boat parked in the right of way. He wondered if that was allowed and if there was any enforcement policy. He agreed to meet with the General Manager after the meeting.

Earle Beasley, Pines, said that he supported the idea that the members of the Association unite in their concern for the road issues and elect one or two County Commissioners that would not be partisan in their treatment of the issues.

Director Fred Ebeling, Lake Pagosa Park, read from a section in the Articles of Incorporation that stated that the Association Board had no power or authority to engage in activities which carry on propaganda or otherwise attempt to influence legislation or campaign or intervene in any political campaign on behalf of any candidate for public office. He said that residents, however, can and should get involved.

President Cruse referred property owners to a letter (attached) that he had placed for distribution regarding road issues.

President Cruse deferred to Gene Cortright to present his resolution on the health care issue directed by the modified agenda. Parliamentarian, Ron Clodfelter, said that the resolution couldn’t be voted on because it was not presented to all the property owners in advance of the meeting. He stated that all the property owners should be able to vote on this issue, not just a portion of the membership. A Committee of the Whole could, however, consent to the intent of the resolution.

MOVED BY GENE CORTRIGHT, SECONDED BY JIM CARSON, TO WITHDRAW THE RESOLUTION FROM CONSIDERATION BY A VOTE.

MOTION CARRIED.

MOVED BY JIM CARSON, SECONDED BY GENE CORTRIGHT, TO CREATE A COMMITTEE OF THE WHOLE.

MOTION CARRIED.

President Cruse asked that if the sense of the Committee of the Whole was in support of the content of the resolution. No objections were received. It was noted that the Committee of the Whole was in favor of the intent of the presentation.

COMMITTEE REPORTS

Recreation Center Committee – Bill Nobles, Chairman, stated the renovations in the Recreation Center were nearly completed. With a new hot tub, cardio area, and interior and exterior modifications, the facility has been expanded and greatly improved. Some reserve funds were used to repair unforeseen problems due to poor initial construction. He encouraged all to view the improvements at an open house on August 27, 2003.

Lakes, Fisheries and Parks Committee – Michael Piper, Chairman, reported that the lakes are in great shape and the fishing very good. Trails have been paved on Village Drive and Park Avenue with paving to be continued to N. Pagosa Boulevard. A staging area is being planned for parking in the Aspenglow/N. Pagosa Boulevard area for access to the Martinez Canyon trail. Extended trails are being planned for Park Avenue.

Ad Hoc Lake Committee - Larry Lynch, Chairman, stated the committee is developing a financial strategy for dealing with issues regarding the lakes. Concerns are: sedimentation, a maintenance plan and the use of lake front easements. Before costly dredging of the lakes is to be considered the committee will look at the source of the sediments. The Lynn & Clark ditch above Lake Pagosa was a 15’-20’ deep gully. Hydrologist Rosgen developed a series of step pools and waterfalls to slow the water so much of the sediment was dropped before reaching the lake. In addition, the Cloman ditch, southeast of Lake Pagosa was surveyed to determine the amount of sedimentation traveling to the lake. Engineer Chris Phillips is to identify solutions and create an action plan to be implemented. The entire watershed area is to be included in the solution and action plan.

Legal Actions – General Manager, Walt Lukasik, reported that PLPOA is involved in the following three legal actions at this time: suit involving an animal control incident, a suit entered into by the Association on a covenant violation construction issue and a suit regarding a maintenance issue on a property.

ELECTION RESULTS

Director positions – Secretary Gerald Smith noted that 2,515 property owners and 121 timeshare votes were received for a total of 2,636 votes. He announced the following results:

Regular Vacancy – Three-year term

1. Fred Uehling 558 votes
2. Dave Bohl 1,039 votes
3. Tom Cruse 1,039 votes

Directors Bohl and Cruse were elected to the PLPOA Board of Directors.
Board President Cruse requested a motion to accept the election results.

MOVED BY MOJIE ADLER, SECONDED BY KEN BAILEY TO ACCEPT THE ELECTION RESULTS.

MOTION CARRIED

Board President Cruse asked the newly elected board to remain for a Special Board Meeting to elect officers.
Board President Cruse asked for a motion to adjourn.

MOVED BY GERALD SMITH, SECONDED BY DAVE BOHL TO ADJOURN THE 2003 PLPOA ANNUAL MEETING.

MOTION CARRIED

The 2003 Annual Meeting adjourned at 11:12 A.M.

Respectfully submitted,

Sue Passant, Recording Secretary

Leona F. Payne, Secretary

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